Quotes, invoices, documents and growth support for Canadian contractors. We keep the business side moving, so you can focus on the next great job.
No long-term commitment to try us. You approve every quote and invoice.
Choose what you need. We’ll point you to the service, a practical example, and your next step.
Not sure where to start? Tell us what takes up your time and we can discuss the right fit.
Ask a question →From the first enquiry to the final invoice, choose the practical support that gives you time back.
Organize insurance certificates, applicable WSIB clearances, licences, expiry dates and other contractor-supplied records. Receive timely status updates and renewal reminders.
Let’s talk documents See an example of this work →Turn contractor-provided measurements, scope details and approved prices into polished quotation drafts, with independent AI-assisted review and final contractor sign-off.
Let’s talk quotations See an example of this work →Prepare contractor-approved invoices, send to intended customers and report available delivery or acknowledgement status. Contractors collect payments directly.
Let’s talk invoicing See an example of this work →Support lead-capture pages, advertising campaigns, enquiry qualification and appointment booking. Advertising budgets and any third-party fees remain separate.
Let’s talk growth See an example of this work →Professional mobile-friendly contractor websites, service pages, enquiry forms and website maintenance so prospective customers can understand your business.
Let’s talk websites See an example of this work →Start with a limited task package, then expand to monthly administrative support. Scope, turnaround times and approvals are agreed before work begins.
Let’s talk admin support See an example of this work →Explore a sample from every service area. These are illustrative demonstrations, not completed client projects, testimonials or promised results.
See which contractor-supplied records are on file, what needs attention and who owns the next step.
A structured register, document links, expiry reminders and a short action list. Dates and document validity must be checked against the supplied records.
A painting quote prepared from a contractor’s supplied quantities, scope and approved rates.
An itemized quotation draft with inclusions, exclusions, assumptions and an approval checklist. For this example: two coats on agreed walls; ceilings and major repairs excluded.
Turn an approved scope into a professional invoice, with a simple record of the delivery step.
A contractor-approved invoice, delivery to the approved recipient and available delivery or acknowledgement status. No payment collection, reconciliation or collections.
A sample roofing campaign structure that keeps the next action clear from the first enquiry.
Example ad copy: “Planning a roof replacement? Tell us about your property and request a consultation.” Deliverables can include campaign copy, a lead-capture page, qualification questions and a lead-status tracker. Ad spend is separate; results are not guaranteed.
A sample homepage direction with clear services, a service area and a prominent enquiry action.
Interior painting · Trim & doors · Surface preparation
Static design sample for an illustrative business.A responsive homepage, service descriptions, project-gallery structure and enquiry flow. Website care can cover agreed content updates and checks of key pages and links.
A concise task board that shows what is ready, what needs input and what happens next.
An agreed task list, organized files and a weekly status update with open questions. Task volumes and turnaround times are agreed before work starts.
Quotaraft is designed for contractors who need professional administrative help without building a full in-house office team.
Organize records
Prepare clear drafts
Keep tasks moving
Set the prices
Approve the work
Own the customer relationship
Try a simple quotation draft, a document-tracking sample, or an invoice draft. Up to three qualifying tasks total for one business. You supply the information and approve all pricing and financial details.
Subject to availability and a 14-day trial window. No complicated takeoffs, ad spend, website builds or payment collection included. One trial per business.
Send your business details and the administrative task you want to delegate.
We use clear checklists and AI-assisted tools; your company reviews and approves relevant outputs.
Receive deliverables and status updates. Your company retains responsibility for final prices, technical decisions and customer payments.
We keep our role defined so you know exactly where Quotaraft's support begins and ends.
No. Payments are made directly to the contractor. Quotaraft does not collect, hold, process, reconcile or dispute customer payments. Our invoice service ends after approved invoice delivery and reporting of the available delivery status.
The contractor. We prepare administrative drafts using information, measurements, price lists and billing instructions supplied or approved by the contractor. Final prices and technical decisions always remain with the contractor.
No. We provide administration and record tracking, not engineering, professional certification or legal compliance opinions. Relevant experts and contractors remain responsible for technical and regulatory decisions.
We initially focus on flooring, painting, roofing and renovation businesses in Ontario, with remote workflows suitable for other Canadian trades depending on scope.
Up to three simple administrative tasks, with a combined scope agreed at intake, during a 14-day trial period. Advanced technical estimates, paid advertising and full websites are excluded.
We provide a written quote based on task complexity, volume and turnaround time. Monthly packages and project-based options are available after a discovery conversation.
No matching answer. Ask us your question →
Tell us about your trade, team and biggest administrative bottleneck. We'll help identify a practical starting point.
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